Introduction
OLGA
OLGA Guidelines
Legal Requirements
Programs
Arts Learning
Capacity Building
Individual Artist Grant
Programs and Services
Arts Innovation
Arts Access
Sustainability
International Partnerships
Other Programs
Guidelines Definitions
Application Deadlines
Panelist Nomination Form
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Arts Learning
Artist Express
Artist in Residence
Arts Partnership
General Information
View list of Application Questions for Arts Learning - Arts Partnership.
View list of Application Questions for Arts Learning - Artist in Residence.
OAC reserves the right to alter application narrative questions at any time. Please refer to the OnLine Grants Application system for the most up-to-date questions, as well as definitions, formatting details and character limits.
This section of Guidelines is available as a PDF for you to download and print out if you prefer to read it offline. You must also read Legal Requirements if you plan to apply for OAC funding. A PDF of the complete version of the Guidelines is available in the Introduction.
PDF of Arts Learning (75K)
PDF of Legal Requirements (67K)
Right Click the file and choose Save Target As: to download the file.
Arts Learning Definitions
Why the OAC Supports Arts Learning
The OAC?s belief in the creative mind is the foundation for its investment in multigenerational arts learning. All individuals deserve to experience and learn about the arts, to test their imaginations and tap their creative potential throughout life. Cultivating creativity for all ages through the arts has important implications, including increased literacy and academic success, a creative and skilled workforce, improved health and well-being, enhanced social and cognitive development, and cultural understanding.
| Learning in the arts is most effective as a sequential, in-depth process. Quality arts learning experiences should lead to increased ability to: |
- Understand the role the arts play in people?s lives
- Communicate through the arts
- Respond to the arts
- Understand why people value the arts
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| The OAC strives to achieve the following outcomes through its Arts Learning Program: |
- Children, youth and adults demonstrate skills and deepen their knowledge and/or understanding of the arts.
- Teachers, artists and others demonstrate knowledge and skills necessary to engage participants in arts learning.
- State and local entities, along with the broader community, demonstrate a commitment to increasing access to arts learning for children, youth and adults.
- The nature of teaching and learning in the arts is better understood through credible research and scholarship.
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Artist Express
PLEASE NOTE: This program is not currently reviewing any more applications for this fiscal year.
Please speak with your program coordinator about applying after June 1, 2008 for funding in our
next fiscal year, which starts July 1.
What the Program Supports
Artist Express supports one - or two - day artist visits for schools, arts organizations and other community organizations. The program is for applicants that have never had an OAC artist in residence or for experienced residency sponsors wishing to expand learning opportunities through an art discipline that is new for the site. This experience is designed to broaden access and stimulate exploration of an art discipline with an experienced professional artist.
Examples of Eligible Activities
- Join in a traditional Appalachian dance as part of physical education class that emphasizes expression and understanding of tradition for intergenerational participants.
- View images from a museum exhibition and write a short poem in response, to deepen participants? understanding of the visual arts while strengthening their literary skills.
- Undertake preliminary steps in designing an outdoor mural, as an opportunity for community members to share local history and understand their heritage.
- Conduct a workshop with teachers and staff to deepen their knowledge of a particular arts discipline.
- Study techniques for teaching modern dance in a professional development setting, to prepare childhood teachers and staff to use movement in learning activities.
- Write a monologue with a drama class, to help students learn about an artist?s vision and creative process.
- Spend a day working closely with a teacher to strengthen lesson plans through the inclusion of art-making activities.
Deadline
Applications are due no later than six weeks prior to the date of the visit. Funds are limited and will be awarded on a first-come, first-served basis.
Who May Apply
Applicant organizations must have non-profit status. Prekindergarten through secondary schools, arts organizations and other community organizations are eligible. Applicants (sponsors) are eligible for funding only once each biennium.
Grant Range
The current fee for one artist in Artist Express is $300 per day. Grants will be awarded for either $250 (one day) or $500 (two days). The sponsor is responsible for the remaining $50 per day. The sponsor must contact the Arts Learning staff for the appropriate funding amount for visits with more than one artist.
Program Requirements
- Activities for which the funds are requested may begin no earlier than July 1 and should be completed by June 30 of that fiscal year.
- Sponsors must provide supplies, materials, and daily lunch in addition to their portion of the artist fee.
- Sponsors must select the artist from the current Arts Learning Artist Directory found on the OAC Web site.
- Sponsors must plan the visit with the artist prior to the activity date.
Additional Information
The sponsor must pay the artist the total artist fee on the last day of the visit. The OAC grant portion of the artist fee will be sent to the sponsor approximately three weeks after the receipt of an acceptable Final Report. Sponsors are strongly encouraged to establish an activity fund with their organization?s treasurer or fiscal officer to facilitate the payment process.
Funding Restrictions
- Activities designed in preparation for or in conjunction with competitions.
- Activities that typically are part of the ongoing program responsibilities of an organization or institution (usually higher education).
- Performances that are not accompanied by hands-on art making activities.
How to Apply
Applicants will use the ?Special Projects? form in the online application system, OLGA. Before you begin, you must call the Office of Arts Learning and the staff will give you specific instructions to assist you in the application process.
| Timeline |
| Grant application deadline |
At least six weeks prior to visit |
| Grant activity |
Start and end dates between July 1 and June 30 |
| Grant notification |
Four-five weeks prior to the visit |
| Artist payment by sponsor |
Final day of visit |
| Final report deadline |
Thirty days after the conclusion of the visit |
| Grant funding sent to sponsor |
Three-six weeks after receipt of sponsor?s final report |
Review Criteria
Applications are reviewed by Office of Arts Learning staff on a first-come, first-served basis. Not all applications may be funded. The project?s major review criteria include:
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Artistic/Educational/Cultural Value
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- Qualified persons will be involved in the planning and implementation of the artist visit.
- The proposed activities demonstrate artistic, educational and/or cultural value.
- The sponsor values the creative process and collaborative learning, while honoring the artist?s work, vision and traditions.
- If applicable, K-12 in-school educational programming supports the Ohio Fine Arts Academic Content Standards.
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Artist in Residence
Deadlines:
Sponsors—March 1
Artists—February 1
What the Program Supports
The Artist in Residence program (AIR) places accomplished professional artists in a
variety of educational and community settings. Residencies can change the way a
community views a particular art discipline, and the arts in general. Artists engage
participants of varying ages, cultures, experiences and ability levels in making art
within a mutually supportive and creative learning environment. Imaginative thinking,
problem-solving, goal-setting and teamwork are part of the in-depth process.
Participants explore personal self-expression and the role of the arts in society.
| The program supports experiences that: |
- Value the creative process.
- Provide opportunities for in-depth collaborative learning.
- Honor the artist?s work, vision and traditions.
- Strive for high artistic standards.
- Respect and develop participants? artistic perspectives.
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| Residency plans are developed in two ways: |
- For newer sites, residencies are planned after the grant is awarded. An artist is selected from the Arts Learning Artist Directory. At least a month in advance of the residency?s start date, the artist travels to the residency site for a Sponsor?s planning committee with members of the planning session and a representative from the OAC, who develop the details of the residency plan.
- Experienced sites often plan their grant application with an artist. If a grant is awarded, the artist and the Sponsor?s planning committee further develop their plans. Details are confirmed during the residency planning session, which also may be attended by an OAC representative.
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| An Arts Learning artist residency has the following characteristics, which ensure an in-depth and rewarding learning experience. |
- A residency supports learning in, through and/or about the arts.
- A residency lasts for a minimum of two weeks.
- At least one core group is selected to work with the artist every day during the residency.
- Peripheral groups also are scheduled to work with the artist.
- Four contact sessions may be scheduled each day for either core or peripheral groups.
- The artist shares his/her artistic work with residency participants and the larger community.
- The artist works with the sponsoring organization?s staff to design and hold a workshop tailored to the site?s unique needs and to deepen staff understanding of the creative process and the artist?s discipline.
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For additional information about residencies, consult the Arts
Learning Residency Handbook.
Examples of Eligible Activities
| Objectives and activities are developed with and facilitated by the artist and are unique to each residency. For example: |
- Dancing to and playing Appalachian music, as a means of expression and an understanding of tradition for intergenerational participants.
- Writing poetry inspired by a museum exhibition, to deepen participants? understanding of the arts while strengthening their literary skills.
- Creating an outdoor mural, as an opportunity for
community members to share local history and understand
their cultural heritage.
- Studying dance as professional development, to prepare early childhood teachers and staff to use movement in learning activities.
- Working in the visual arts, to enable persons with cognitive disabilities to tap their creative potential and improve their communication skills.
- Writing monologues with a playwright, to help students learn about an artist?s vision and creative process.
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Deadline: March 1
Who May Apply
Applicant organizations must have nonprofit status. They include,
but are not limited to, public, charter or parochial schools (prekindergarten
through university level) and other community organizations such as
neighborhood centers, senior centers, arts organizations, faith-based
organizations, libraries and social service agencies.
Grant Range
Grants awarded to the residency sponsor cover two-thirds of
the artist?s fee. The sponsor is responsible for the remaining one-third.
The total professional fee for an artist is $1,200 per week. If a
residency involves more than two artists, the sponsor must contact
an Arts Learning program staff member for the appropriate funding
amount.
Program Requirements
- Activities for which funds are requested may begin no earlier than July 1 following the application deadline. The activities must be completed by June 30 of the following year.
- Sponsors must provide one-third of the artist?s fee, daily
lunch and supplies. Budgets for supplies typically range
from $25 to $300 per week, depending on the discipline and
the length of the residency. See the Arts
Learning Residency Handbook for additional information.
- Sponsors should find free or reduced-rate housing for the artist(s).
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Additional Information
It is the sponsor?s
responsibility to pay the artist(s). A partial
payment that covers the OAC?s portion of the artist fee may
be requested at the beginning of the grant cycle so that the
artist may be paid in a timely manner. The remainder of the
grant will be paid after grant activities are completed and
after a satisfactory Final Report has been submitted. The
OAC must receive the Final Report within 30 days of completion
of the project or program
or the grant may be canceled. Requests for extensions are
reviewed on a case-by-case basis and may be granted if a written
request is submitted before the due date of the Final Report.
Funding Restrictions
| In addition to the general funding restrictions stated in
the Guidelines, the following also are ineligible: |
- Residency-related activities designed in preparation
for or in conjunction with competitions.
- Residencies that typically are part of the ongoing
program responsibilities of an organization or institution
(usually higher education).
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| Criminal Background Checks |
| The OAC does not have the statutory authority to require criminal background checks of the artists participating in the Artist in Residence Program. It is the responsibility of the applying organization to review the Ohio Revised Code or internal policies and administrative procedures to determine their responsibility in this area. |
How to Apply
All applications to the OAC must be submitted via the online
application system, OLGA. Please refer to ?Grant Process for
Organizations.? You should also read the ?Legal Requirements
and Ohio Arts Council Rules? section before applying in this
category.
Notify the OAC about your organization?s intention to apply.
You are also strongly encouraged to submit a draft
application to the Arts Learning Office at least 30
days before the final deadline date. To submit a draft, simply
follow the instructions at the beginning of the application
form through OLGA.
| Timeline |
| Draft grant application deadline |
February 1 |
| Final grant application deadline |
March 1 |
| Panel meeting |
Early April |
| Grant Award announcement |
Mid- to late July |
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| Grant Activity start date (no earlier than) |
July 1 |
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What the OAC Needs
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- A completed Artist in Residence application must
be submitted online by 5 p.m. on the March 1 deadline.
At that time, the system locks and no further changes
can be made to the application.
- One set of required support
materials (listed below) must be received in the
OAC office within seven calendar days of the deadline
date. If the support materials do not reach the OAC
within this timeframe, the application will not be
accepted. You will be notified via your online account
when materials are received.
- Include with your support materials an Assurances/
Signature/ Support Materials Checklist. This document
will appear on your computer immediately after your
application is submitted. It must be signed by your
organization?s board president or an official authorized
to make financial ommitments for the organization.
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Support Materials relate to the ?Evidence? criteria listed under each review category
(see below ?Evaluation/Scoring Process?). Please do not use plastic sleeves or binders to
submit support materials. Pocket folders are acceptable. Submit only one set of the
following support materials:
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- Cover letter from school principal, executive director
or project director of the organization that is applying.
- At least five, but no more than eight, letters of
support from key individuals involved in the planning
and implementation of the residency.
- Letter of support and commitment from the artist,
if already selected.
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The Artist in Residence panel discusses and evaluates each
application based on the following Review Criteria.
A vote is taken to determine whether the application advances
to the scoring round. An application that moves forward is awarded
a maximum of 100 points in the four criteria
categories: Artistic/Educational/Cultural Value; Community Participation
and Accessibility; Planning, Evaluation
and Documentation; and Organizational and Financial Management.
Scores are averaged, then ranked from highest to lowest. They
are used to determine grant recommendations, which are approved
by the Council Board.
The review process is competitive; not all applications are funded. The Council may
determine a cutoff point in the ranking; applications below a certain score will not be
funded.
Artistic/Educational/Cultural Value
The highest score for this category is 40 points
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- Qualified persons will be involved in the planning and implementation of the residency.
- The proposed activities demonstrate artistic, educational and/or cultural value.
- The proposed activities advance the organization?s
artistic vision and educational mission.
- The applicant values the creative process and collaborative learning, while honoring the artist?s work, vision and traditions.
- If applicable, K-12 in-school educational programming meets the Ohio Fine Arts Academic Content Standards.
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Evidence
Can support any of the above criteria
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- Grant application narrative
- Grant application support materials
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Community Participation & Accessibility
The highest score for this category is 10 points
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- Applicant addresses educational, economic and/or social needs of its community.
- Applicant?s programming and facilities meet or exceed the federal ADA requirements.
- Applicant identifies and minimizes practical, perceptual and experiential barriers to Cultural Participation.
- Applicant acts as an advocate for the public value
of the arts and arts education in the community.
- Applicant provides opportunities for parents/guardians, family members, the larger community and policy-makers to observe and/or participate throughout the residency process, including art-making, as appropriate.
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Evidence
Can support any of the above criteria
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Planning, Evaluation and Documentation
The highest score for this category is 30 points
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- A broad-based planning committee has the requisite expertise and experience to oversee the residency.
- Learner
assessment ideas are consistent with the preliminary
residency plan.
- Evaluation strategies are appropriate for the participants and the activity. Results will be used to guide current and future planning and programming.
- Appropriate publicity/promotional plans are outlined.
- For returning applicants, previous work and learning are reflected in the residency design.
- An Arts Learning outcome is addressed through the design, implementation and evaluation of the residency.
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Evidence
Can support any of the above criteria
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Organizational and Financial Management
The highest score for this category is 20 points
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- The ideas for communicating the public value of the residency make sense.
- Applicant demonstrates the ability to complete the proposed activities.
- Budget is realistic and accurate for the organization or project and correlates to the narrative.
- A broad base of financial support includes public and private sources.
- Appropriate facilities, equipment and supplies are available for the residency activities.
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Evidence
Can support any of the above criteria
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- Grant application narrative and budget
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Artists
Deadline: February 1
Who May Apply
Professional
artists in all arts disciplines who are interested in working
with individuals, from young children through senior citizens,
may apply to the Arts Learning Program.
Artists should have a well-developed body of work that reflects their artistic voice and process. A limited number of out-of-state artists are accepted into the
Arts Learning Artist in Residence Program each year. In addition
to a strong artistic credential, out-of-state artists make a unique
aesthetic contribution to our existing roster of artists and
strengthen our ability to effectively serve a wider range of
constituents. Out-of-state artists must contact the Arts Learning
staff before submitting an application.
How to Apply
Refer to the Arts
Learning Residency Handbook and Artist in Residence?Artist
application. The handbook describes the roles each person plays in
the residency and the selection process for artists. If you have questions,
contact the Arts Learning Program staff.
| Timeline |
| Draft program application deadline |
No draft required |
| Final program application deadline |
February 1 |
| Panel review |
February and March |
| Artist Notification |
March |
| Program Activity start date |
July 1 |
PLEASE NOTE: The Arts Learning/Artist in Residence program application
for artists is NOT part of OLGA. Artists applying for the Artist
in Residence Roster must submit a paper application. For this program
use the following links to download either an Omniform executible
file or a PDF form of the Arts Learning/Artist in Residence—Artist
form.
Executible (Omniform for Windows
NT, Windows 2000, Windows ME, Windows 95 or Windows 98.)
PDF (for Mac and Windows
users—Note: You will need the free Adobe Acrobat Reader to
view and work in this form but unless you have purchased the full
version of Adobe Acrobat you will not be able to save any of your
changes to this form.)
| What the OAC Needs |
- Two copies of Artist in Residence Artist application,
one with an original signature.
- Four identical, complete and collated sets of the support
materials listed below; send one copy of ?? videotape (VHS),
audio cassette tape, compact disc, CD-ROM, DVD, laserdisc
or set of slides.
- Self-addressed, stamped envelope for return of materials.
|
| Criminal Background Checks |
| The OAC does not have the statutory authority to require criminal background checks of the artists participating in the Artist in Residence Program. It is the responsibility of the applying organization to review the Ohio Revised Code or internal policies and administrative procedures to determine their responsibility in this area. |
- Checklist of all the materials you are sending
- Examples of work completed within the past five years
- Detailed r?sum?
- References, including contact information
- Three letters of recommendation referencing your artistic
and educational work Support materials such as slides, scores,
librettos, audiotapes and videotapes submitted with applications
will be returned if a mailer large enough to hold them is
included with the application. The return mailer must have
the appropriate amount of U.S. postage. Do not send cash,
checks or Federal Express mailers for the return of materials.
If an addressed, stamped mailer is not included with the
application, support materials will be kept for one year
and then discarded.
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Discipline-Specific Requirements
- Media Artists
No more than two complete works.
- Audio artists: Submit each work on a separate audio
cassette tape, CD or CD- ROM.
- Filmmakers: Each work must be on ?? videotape (VHS)
or DVD.
- Media Installation Artists: Include a combination
of slides, ?? videotape (VHS), CD-ROM, DVD and diagrams
that best document the work.
- Video Artists: Submit on 1/2" videotape (VHS),
CD-ROM or DVD
- Dance, Music and Theater?Individual Artists and Companies
- Dance and theater artists: Submit two samples of work
on ?? videotape (VHS) or DVD, CD-ROM, laserdisc.
- Filmmakers: Each work must be on ?? videotape (VHS)
or DVD.
- Musicians: Submit two complete works on separate audio cassette tapes or CDs. Composers must submit a score with each piece. A lead sheet must be submitted for jazz compositions, popular and traditional forms. All work must include the title of the work, date it was performed, total length and artist?s role in the work, including instrument being played.
- Craftspersons, Designers, Photographers and Visual Artists
Send up to, but not more than 12, 35 mm slides, mounted in plastic of past work or
projects. See Preparing Slides, below, for instructions on identifying and labeling
slides. Digital images will not be accepted. Slides should be
duplicates; do not send originals.
Preparing Slides: Send only clear, well-lit slides in plastic slide
mounts. Do not send cardboard mounts, which may bend and
jam in the projector, damaging the slides. Do not send glass
slides. Slides that jam in the projector will be removed and not
shown. Do not put tape or labels on slide mounts. Use
permanent ink to label the slides directly on the plastic mounts.
Label each slide with artist name, number, title of work, date the work was
completed and a red dot to indicate lower left corner. Number each slide clearly,
e.g. 1, 2, 3, in the order they are to be viewed.
- Creative Writers
Writers must have published at least one book or have work in at least two
professional periodicals. Submit samples of 10 poems or a 20- to 30-page
manuscript of prose.
- Traditional Artists
Refer to the previous sections for details on submitting support materials.
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What the Selection Committee Considers
- Strength of professional credentials and references
- Artistic excellence of recent examples of artwork.
- Ability to work collaboratively with persons of varying ages and experience and engage them in hands-on art-making.
- Ability to communicate about art discipline, including personal artistic process and vision.
- Ideas for residency plans that support the creative process and learning goals and are appropriate and realistic for the residency length and available resources.
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Arts Partnership
Deadline: March 1
What the Program Supports
The Arts Partnership program provides one or two year grants
to support activities that enhance the quality of and access to learning
in the arts for learners of all ages, backgrounds, experience levels
and abilities. Effective and sustainable arts learning projects and
programs are achieved through strong collaborations or partnerships.
In this category, priority is given to collaborative efforts that
emphasize skill acquisition and direct participation in and access
to quality arts experiences. Additional priorities include fostering
commitment to arts learning in school and community settings and supporting
research, evaluation, and scholarship about teaching and learning
in the arts.
Examples of Eligible Activities
- An arts education organization collaborates with other cultural organizations to offer professional development programs for educators, teaching artists and youth program providers who engage young people in artistic experiences.
- Educators who are part of a local cultural consortium develop and test curricula that emphasize interdisciplinary arts approaches.
- A school district, with its cultural partners, conducts a year-long planning process to create a multiyear arts education plan.
- A theater company and social service organization work with a university partner to conduct research that explores the effect of artistic programming on the cognitive and social development of children.
- A state service organization disseminates information about promising or proven arts practices to Ohio?s school systems and cultural providers.
- Artists working in a sheltered workshop create a process guide that captures their innovative approaches to developing the employability skills of adults with physical and mental disabilities.
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Who May Apply
Collaborating organizations and individual organizations are encouraged to apply.
These nonprofit organizations include, but are not limited to, public, private, charter or
parochial schools (prekindergarten through university level), and other community
organizations with arts programming, such as arts organizations, neighborhood centers,
senior centers, libraries, faith-based organizations, adult or juvenile detention centers
and social service agencies.
Grant Requests
Grant requests to the Arts Partnership program require a 1:1 cash match and may not exceed $25,000. Applicants may request two-year funding in odd-numbered calendar years only.
Program Requirements
Please read ?Legal Requirements and Ohio Arts Council Rules? before applying to this category.
Additional Information
OAC grants are paid after grant activities are completed and
after a satisfactory Final Report has been submitted through OLGA.
The OAC must receive the Final Report within 30 days of completion
of the project or program or the grant may be canceled. Requests for
extensions are reviewed on a case-by-case basis and may be granted
if a written request is submitted before the due date of the Final
Report. The Final Report Form is linked to the application and Grant
Agreement. Grantees should refer to both documents as they prepare
the final report, or payment may be delayed. Grantees may request
one partial payment during the course of the grant period. Final report submissions must include evaluation summaries and appropriate documentation of program activities as support materials.
Funding Limitations
- Transportation for participants is an allowable expense
but cannot be more than 10% of program budget or exceed
$1,000.
- Meals or snacks that are a part of programming are permissible expenses; however, hospitality expenses such as food for exhibition openings, receptions or public performances are not funded by the OAC.
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Funding Restrictions
| In addition to the general funding restrictions stated in the Guidelines, the following also are restricted: |
- Projects that supplant an existing school program, including any after-school component of a curricular, co-curricular or extracurricular school activity.
- Preprofessional companyoperating costs.
- Tickets for performances, unless the event is an integral part of the goals, objectives and outcomes of the proposal.
- Final product expenses (as opposed to process-driven projects),
e.g., costumes, travel costs for competitions, permanent
arts installations, fairs or festivals.
- Assistance toward instructional equipment for schools or organizations, unless the equipment relates to the proposed activities (not to exceed $500).
- Competitions and awards programs.
- Commission of new work or permanent art installations not connected to instructional components and the goals, objectives and outcomes of the proposal.
- Artist residencies that are typically part of ongoing operations of the organization or institution (usually higher education).
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How to Apply
Please refer to ?Grant Process for Organizations.?
Activities for which funds are requested may begin no earlier than July 1 following the
application deadline. They must be completed by June 30 of the following year.
Organizations may apply for two-year funding. If two-year funding
is awarded, a Final Report must be submitted and approved before the
second year of funding is awarded. A final report must be submitted
at the end of each of the two years of funding. For two-year grant
awards, the applicant may apply for partial payment during both the
first and second years. Final payments in each of the two years are
made following the review of the Final Report by OAC staff. Receipt
of an Arts Partnership grant does not guarantee a subsequent award.
The OAC does not underwrite the total expenses of any project. Applicants must show a 1:1 cash match in the application budget. If, during the course of the grant, anticipated cashe from other sources is delayed or not forthcoming, the grant recipient may use In-kind contributions for up to 50% of the required match in the final report. All in-kind support used for the grant match must be documented by the provider and must be submitted with the Final Report. Funds distributed through any other OAC program cannot be used as a match.
| Timeline |
| Draft grant application deadline |
February 1 |
| Final grant application deadline |
March 1 |
| Panel meeting |
Mid-April |
| Grant Award announcement |
Mid- to late July |
| Grant Agreement mailed |
Early August |
| Grant Activity start date (no earlier than) |
July 1 |
| What the OAC Needs |
- A completed Arts Partnership application must be
submitted online by 5 p.m. on the March 1 deadline.
At that time, the system locks and no further changes
can be made to the application.
-
One set of
required support
materials (listed below) must be received in
the OAC office within seven calendar days of the
deadline date. If the support materials do not reach
the OAC within this timeframe, the application will
not be accepted. You will be notified via your online
account when materials are received.
- Include with your support materials an Assurances/
Signature/ Support Materials Checklist. This document
will appear on your computer immediately after your
application is submitted. It must be signed by your
organization?s board president or an authorized official.
|
|
Support Materials relate to the ?Evidence? criteria listed under each review category
(see below ?Evaluation/Scoring Process?). Please do not use plastic sleeves or binders to
submit support materials. Pocket folders are acceptable. Submit only one set of the
following support materials:
|
- List of advisory committee members and each member?s expertise and professional affiliations.
- Brief biographical sketches (not to exceed a half page) of key personnel, artists and consultants who are involved in the project.
- At least four and no more than six letters of support
from organizations such as social service agencies, school
districts, and local businesses and individuals such as
school administrators, educators, artists, youth, older
adults, parents and community members.
- Samples of evaluation and assessment tools (returning applicants should include summaries of past program evaluations).
- Samples of relevant educational plans or materials such as teacher preparation packets and study guides, curricula or videos, and CD-ROMs or DVDs (no more than three items).
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NOTE: The panel has a total of five minutes of viewing time per application. Submit
only the most relevant sections or excerpts of audio-visual materials.
Arts Partnership applications are reviewed by a panel using
the following process. The panel discusses and evaluates an application
based on the criteria. A vote is taken to determine whether the application
advances to the scoring round. An application that moves forward is
awarded a maximum of 100 points in the four criteria categories: Artistic/Educational/Cultural
Value; Community Participation and Accessibility; Planning, Evaluation
and Documentation; and Organizational and Financial Management. Scores
are averaged, then ranked from highest to lowest. They are used in
the formula to determine grant recommendations, which are approved
by the Council Board.
The review process is competitive; not all applications are funded. The Council may
determine a cutoff point in the ranking; applications below a certain score will not be
funded.
Artistic/Educational/Cultural Value
The highest score for this category is 30 points
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- The proposed activities demonstrate artistic, educational and/or cultural value.
- The proposed activities advance the organization?s artistic vision.
- The arts learning experiences are of high quality, with an emphasis on direct involvement in art-making.
- Qualified persons, including board, staff and community members, are involved in the design and implementation of the proposed activities.
- Educational materials (print and nonprint) reflect current research or professional standards and are appropriate for the individuals being served.
- If applicable, K?12 in-school educational programming meets Ohio Fine Arts Academic Content Standards.
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Evidence
Can support any of the above criteria
|
- Grant application
- Biographical sketches of primary artistic staff
- Print and audio-visual materials
- Educational materials
- OAC Final Report (OAC staff will supply)
- If applicable, OAC on-site or evaluation report (OAC staff will supply)
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Community Participation & Accessibility
The highest score for this category is 20 points
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- Applicant addresses the educational, economic and/or social needs of the community.
- The need for the program or project is defined clearly by the applicant and its community partners.
- Individuals being served are involved in the planning, implementation and evaluation of the proposed activities.
- Applicant?s programming and facilities meet or exceed the federal ADA requirements.
- Applicant identifies and minimizes practical, perceptual and experiential barriers to Cultural Participation.
- Applicant acts as an advocate for the public value of the arts in the community.
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Evidence
Can support any of the above criteria
|
- Grant application
- Letters of commitment
- Letters of support
- Biographical sketches of key personnel
- Print materials detailing range of admission prices, operating and performance times, accessibility logos
- OAC Final Report (OAC staff will supply)
- If applicable, OAC on-site or evaluation report (OAC staff will supply)
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Planning, Evaluation and Documentation
The highest score for this category is 30 points
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- An Arts Learning outcome is addressed through the design, implementation and evaluation of the proposed activities.
- The advisory committee has the requisite expertise and experience to oversee activities.
- Evaluation strategies are appropriate for the participants and the activity. Results are used to guide current and future planning and programming.
- An appropriate publicity/promotional plan is outlined.
- When activities focus on research or the development of an educational product, the usefulness of the research or product is clear and, if appropriate, a lan for its dissemination is feasible.
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Evidence
Can support any of the above criteria
|
- Grant application
- Advisory committee lists
- Sample evaluation tools and summaries from current or previous evaluations
- OAC Final Report (OAC staff will supply)
- If applicable, OAC on-site or evaluation report (OAC staff will supply)
- Research proposal, product specifications and/or dissemination plan (when activities focus on research or the development of an educational product)
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Organizational and Financial Management
The highest score for this category is 20 points
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- The ideas for communicating the public value of the proposed activities make sense.
- Applicant demonstrates the ability to complete the proposed activities.
- The budget is realistic and accurate for the organization or project and correlates to the narrative.
- A broad base of financial support includes public and private sources.
- Realistic strategies are in place to revise the budget and/or secure additional funding if the OAC request is reduced.
- If applicable, there is a plan in place for the continuance of successful programs or projects.
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Evidence
Can support any of the above criteria
|
- Grant application
- Budget
- Biographical sketches of key personnel
- OAC Final Report (OAC staff will supply)
- If applicable, OAC on-site or evaluation report (OAC staff will supply)
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This section of Guidelines
is available as a PDF for you to download and print out if
you prefer to read it offline. You must also read Legal Requirements
if you plan to apply for OAC funding. A PDF of the complete
version of the Guidelines is available in the Introduction.
PDF
of Arts
Learning (75K)
PDF of Legal
Requirements (67K)
Right
Click the file and choose Save Target As: to download the
file.
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